Office Specialist 2 - Patient Care Unit Administrative Support

Company: State of Oregon
Location: Salem
Posted on: June 23, 2022

Job Description:

Initial Posting Date: 06/02/2022 Application Deadline: 06/19/2022 Agency: Oregon Health Authority Salary Range: 2,723.00 - 3,951.00 Position Type: Employee Position Title: Office Specialist 2 - Patient Care Unit Administrative Support Job Description: The Oregon State Hospital, a division of the Oregon Health Authority, has a fantastic opportunity for multiple OFFICE SPECIALISTS 2s to join an excellent team working to help people recover from their illness and return to their lives in the community. What you will do! You'll serve in a support role for unit operations under the direction of the Nurse Manager or designee. In addition to the provision of daily general clerical support, you'll maintain primary responsibility for acquisition and disbursement of patient funds, maintenance of unit manuals/records/files and working with legal affairs and medical clinic staff to coordinate and facilitate patient hearings and appointments. What's in it for you? We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. This recruitment will be used to fill two (2) permanent, full-time positions and may be used to fill future vacancies as they occur. These positions are represented by Service Employees International Union (SEIU). OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA's health equity definition is "Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices." OHA's 10-year goal is to eliminate health inequities. Click here, to learn more about OHA's mission, vision and core values. What we are looking for: Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. * Experience as a receptionist which included experience working in a fast-paced office environment, greeting and assisting visitors or employees, providing building and directional information, answering and routing phone calls using a multi-line phone, answering questions related to facility policies and procedures * 1 or more years' experience providing clerical support to medical staff in a mental health facility, hospital, or similar setting * Intermediate experience with Microsoft Word and Excel * Experience with Microsoft Outlook (or other similar e-mail system) calendaring for projects, appointments and conferences involving multiple recipients and locations * Experience with management and disbursement of cash and checks * Experience with maintaining supplies, inventory and ordering * Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve How to apply: * Complete the online application * Complete Questionnaire Please ensure you've provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage. Need Help? If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act, contact Rondi Delos Reyes at 503-507-2038 or Additional Information * Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply * If you are a veteran, you may receive preference. Click here for more information about veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process * We do not offer VISA sponsorships or transfers at this time - unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States * If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment * Candidates who are offered employment at Oregon State Hospital must satisfactorily pass a pre-employment drug test * Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed * Applicant Help and Support webpage * Oregon State Hospital requires all employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

Keywords: State of Oregon, Salem , Office Specialist 2 - Patient Care Unit Administrative Support, Administration, Clerical , Salem, Oregon