Contract Coordinator - Urgently Hiring

Company: Express Employment Professionals
Location: Salem
Posted on: November 19, 2023

Job Description:

Express Employment Professionals is looking to hire a Contract Coordinator for a local construction company! This role assists project managers and project engineers track and coordinate subcontracts, owner invoicing, and subcontractor compliance. It requires someone who is detail-oriented, focused, and is strong at exchanging/communicating information. Balancing priorities and providing input on process are also essential. You will be required to integrate with our Lean 3.0 system that focuses on three main components: continuous improvement, identifying constraints, and respect for people.RESPONSIBILITIES:

• Organize monthly billing spreadsheet, listing potential jobs to bill. Complete billing forms, and other documents as required. Send applicable invoices to clients. Track invoice dispersal.
• Create and track documents in Procore, including subcontracts, purchase orders, proposals, etc. creating subcontract documents, billing documents, and other documents as needed.
• Scan/save documents to the shared drive/project-specific Dropbox and upload to Procore as necessary.
• Create and track lien releases as necessary for each project. Follow up on missing items.
• Create project closeout documents and send to subcontractors for completion and return. Review closeout documents from subs for accuracy and completeness, then put in closeout books. Create a weekly recap of outstanding closeout items to present at meeting with PMs.
• Set-up and maintain job and subcontract filing system. Archive project documentation from office and field.
• Update bidders list in Procore.
• Track right to lien notices from subcontractors/suppliers and to our clients.
• Read and review contracts and financial forms.
• Set up jobs in Foundation and Procore. Update job list and email out to all employees.
• Attend and engage in applicable team meetings.
• Develop and assemble RFP packages for potential clients and financing companies.
• Catalogue and archive master file for jobs.
• One year follow up schedule.
• Client Surveys Close out review with Superintendent.
• Aid in verification and workflow of the 1099s at year end for Controllers final submittal to IRS.
• Review and monitor subcontractor compliance.
• Implement Rich Duncan Construction Lean 3.0.Job Type: Full-time, M-F Day ShiftPay: $20.00 - $26.00 per hourContact us today! Call our office today to apply over the phone (503) 399-1200! Or email us your cover letter and resume to: Jobs.SalemOR@ExpressPros.com *Please add (Contract Coordinator) to the subject line of your email.#1950PandoLogic. Keywords: Contract Administrator, Location: Salem, OR - 97303 , PL: 584241502

Keywords: Express Employment Professionals, Salem , Contract Coordinator - Urgently Hiring, Other , Salem, Oregon