Space Data Administrator
Company: CBRE
Location: Salem
Posted on: June 22, 2022
|
|
Job Description:
Space Data AdministratorJob ID60008Posted21-Apr-2022Service
lineGWS SegmentRole typeFull-timeAreas of InterestWorkplace
StrategyLocation(s)Remote - US - Remote - US - United States of
America**RESPONSIBILITIES**The purpose of this position is to
manage space and occupancy planning data and provide data
mining/analysis, reporting and interpretation in an effort to
insure recommendations and proposed solutions for a client's
occupancy needs are supported with a high level of data accuracy.
To insure financial interpretation (allocations) of data is
accurate.**ESSENTIAL DUTIES AND RESPONSIBILITIES**Manage and
analyze IWMS space data to insure it accurately reflects current
occupancy, layout, and attributes of each building. Perform audits,
and other activities as needed, to ensure accuracy of employee
data. Confirm accuracy of IWMS space information through regular
audit of data for "unapproved" exceptions.Prepares professional
supporting documentation in a variety of formats. Strong
decision-making in the understanding of policies and procedures to
achieve results, meet deadlines, and complete
deliverables.Collaborate with other members of the Space Planning,
Site Strategy and Projects Teams and provide data, ad hoc/routine
reports and analysis as needed to support space planning and move
projects. Analyze and track the client's portfolio data using
reporting from available data bases.Ensure accuracy of employee and
space data. Perform and document space, occupancy and/or lab audits
on schedule, and submit updated AutoCAD drawings to CAD team
(theater driven).Makes recommendations to Management on necessary
space planning code changes and/or requirements and updates. Acts
as a single point of contact for relevant systems/processes in
subject teams and day-to-day functions. (theater driven)Develop
ad-hoc analytics and reporting based on analysis of existing data
sources, utilizing a variety of tools (i.e. IWMS, Rifiniti,
Tableau, Service Insight, Smartsheet). Develop data structures and
pipelines to organize, collect, cleanse, and standardize data in
order to generate insights and address reporting needs. Support the
development and issuing of reports as directed. Define data
requirements.Gather and validate information, using judgment and
statistical tests. Identify opportunities to maximize data usage,
applying modeling and optimization methods to develop new
strategies and improve business performance.Identify and
troubleshoot data integration and integrity issues in cooperation
with the appropriate CBRE business units; designs work flows and
procedures.Attend meetings to report data, occupancy related
issues, requirements, challenges and opportunities. Assist in
documenting and reporting of key metrics (e.g. space utilization,
space allocation, etc.).Interface with various departments and
partners with facility customers and staff as a resource and
peer.Manage assigned work orders (SLA compliance). Service Insight
Work Orders - manage and/or triage, redirect client requests to
appropriate resource if needed. Input work orders as needed.Perform
various system administrator actions within, but not limited to
the: Location Tool, Lab Contact Tool, and Calendar Resource
Manager. Provide Conference Room support and serve as CEC contact
for conference room inquiries. Also, complete duties, as needed,
for OVLA Lease Administration.Perform other duties as
assigned.**SUPERVISORY RESPONSIBILITIES**No formal supervisory
responsibilities in this position. Provides informal assistance
such as technical guidance, and/or training to coworkers.
Coordinates and assigns tasks to co-workers within a work unit
and/or project.**QUALIFICATIONS**To perform this job successfully,
an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of
the knowledge, skill, and/or ability required.Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.**EDUCATION and EXPERIENCE**HS
Diploma required, Bachelor's (4-year degree) preferred.4-6 years
prior experience in Data Administration, Facilities Management,
Occupancy Planning, Space Planning.AutoCAD drawing experience is
preferred. CAFM software experience is preferred.**CERTIFICATES
and/or LICENSES**None.**COMMUNICATION SKILLS**Excellent written and
verbal communication skills. Strong organizational and analytical
skills. Ability to provide efficient, timely, reliable and
courteous service to customers. Ability to effectively present
information.**FINANCIAL KNOWLEDGE**Requires knowledge of financial
terms and principles. Ability to calculate intermediate figures
such as percentages, discounts, and/or commissions. Conducts basic
financial analysis.**REASONING ABILITY**Ability to comprehend,
analyze, and interpret documents. Ability to solve problems
involving several options in situations. Requires intermediate
analytical and quantitative skills.**OTHER SKILLS and
ABILITIES**Proficient in MS Office. Knowledge of Excel Pivots.
IWMS/CAFM system super-user capability. Proficiency in Tableau is
preferred.**SCOPE OF RESPONSIBILITY**Decisions made with thorough
knowledge of procedures and company policies to achieve set results
and deadlines. Responsible for setting own project deadlines.
Errors in judgment may cause short-term impact to co-workers and
supervisor.CBRE is an equal opportunity/affirmative action employer
with a long-standing commitment to providing equal employment
opportunity to all qualified applicants regardless of race, color,
religion, national origin, sex, sexual orientation, gender
identity, pregnancy, age, citizenship, marital status, disability,
veteran status, political belief, or any other basis protected by
applicable law._NOTE:_ _An additional requirement for this role is
the ability to comply with COVID-19 health and safety protocols,
including COVID-19 vaccination proof and/or rigorous testing._CBRE,
Inc. is an Equal Opportunity and Affirmative Action Employer
(Women/Minorities/Persons with Disabilities/US Veterans)
Keywords: CBRE, Salem , Space Data Administrator, Other , Salem, Oregon
Click
here to apply!
|