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Executive Assistant II

Company: Cambia Health Solutions, Inc.
Location: Salem
Posted on: April 8, 2021

Job Description:

Executive Assistant IIInternal candidates will be considered in any of our four Cambia states - OR, WA, ID or UTExternal candidates will only be considered in Portland, ORThe executive assistant to the chief of staff ("EA") will be part of the Office of the CEO (which includes the CEO, the chief of staff, and the executive assistant to the CEO).The role is fast-paced, demanding, and fun. The primary purpose of the role is to assist and anticipate the needs of the chief of staff to allow her to maintain focus on high-leverage activities to achieve the CEO's goals.This role is perfect for you if you are

  • a service-oriented EA (no job is too small or too big if it helps the team);
  • able to exercise initiative and discretion;
  • detail oriented, a master in calendar management, and a proven air-traffic controller;
  • able to organize information and communicate orally and in writing with all levels of management; and
  • someone who can tackle multiple and conflicting priorities, with minimal supervision, and meet urgent deadlines with a sense of calm proficiency.The chief of staff's EA will work alongside and support the CEO's executive assistant and provide back-up support to the CEO and other Cambia senior leaders as needed. The ideal candidate will learn, anticipate, and address the needs of the team. Being proactive and a collaborator is key to succeeding in this position.The EA will also support the chief of staff in her liaison role to the BlueCross and BlueShield Association, which entails managing and digesting information around multiple monthly governance meetings involving numerous executives across the Cambia enterprise.Responsibilities
    • Provides administrative assistance/secretarial support (most of which will be complex and/or of a confidential nature) to chief of staff and Cambia senior leaders, including typing, transcribing, proofreading, and editing of correspondence, reports and memoranda; screening telephone calls and visitors and providing assistance or resolving inquiries where possible; follow-up; filing; scheduling appointments; opening, sorting, prioritizing and responding to mail; ordering supplies.
    • Helps organize and manage board of directors meetings; provide travel and other support to directors as needed; manages board web portal.
    • Maintains records of expenses and compiles expense reports.
    • Assists in preparation of or prepares budget and related records.
    • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
    • Composes and/or initiates correspondence, memoranda and reports.
    • Works on special projects, including meetings or conferences, activities, events, mailings, presentations, reports, including fact gathering, research and compilation of data.
    • Provides training for, and backup to, other executive administrative assistants or staff as needed.---Minimum Requirements
      • Proficiency in Microsoft software applications: Teams, Word, Excel and PowerPoint
      • Able to prepare draft briefing documents on various topics with input and guidance from the chief of staff.
      • A creative ability is a plus.
      • Strong interpersonal skills and ability to make sound independent decisions
      • Excellent business English, grammar, and basic math skills
      • Understanding of corporate organization and structureNormally to be proficient in the competencies listed aboveThe Executive Assistant II must have at least 7 plus years of increasingly responsible administrative assistant/secretarial experience to C-suite executive level managementRequired Licenses, Certifications, Registration, Etc. Secretarial certificate or equivalent.Work Environment
        • Duties are performed primarily in an office environment.
        • Some travel may be required.
        • No unusual physical requirements.

Keywords: Cambia Health Solutions, Inc., Salem , Executive Assistant II, Other , Salem, Oregon

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