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Limited Duration Executive Assistant

Company: State of Oregon
Location: Salem
Posted on: September 17, 2020

Job Description:

Initial_Posting_Date 09/10/2020 Application_Deadline 10/01/2020 Agency Office of Public Defense Services Salary_Range $4,478 - $6,615 Position_Type Employee Position_Title Limited Duration Executive Assistant Job_Description The primary purpose of this position is to: Perform a full range of administrative, clerical, and office management services in support of OPDS executive management. The employee provides confidential administrative support for members of the Executive Team and supervises the work of assigned clerical and operational support staff. Duties GENERAL OFFICE SUPPORT * Greet visitors, schedule conference rooms, answer incoming telephone calls, distribute mail, coordinate and schedule meetings. Schedule and facilitate use of virtual court appearance spaces. Maintain schedule of rotating employees into the OPDS courthouse space for availability. * Facilitate the following functions for the office including but not limited to: Multnomah County Sherriff s office regarding security badging, keys and other access codes; ordering office supplies; operate 3-part A/V conference room system; coordination of technical support with Ricoh, Enterprise Technology Services at Oregon Judicial Department, Oregon Correction Enterprises; arranging for IT And equipment services and repairs; building safety/sanitation; rostering/web updates Safety_Coordination * Certified CPR/First Aid/AED Certified * Track and report incidents at OPDS office space to HR * In coordination with Court House Safety Officer, prepare evacuation plans and post evacuation plans for employees and clients * Facilitate evacuations * Provide training when required ONGOING Other duties or projects as may be assigned from time to time and demanded by business need. Engage in effective team participation through willingness to assist and support co-workers and supervisors. Develop positive working relationships with internal and external customers and supervisors through active participation in projects and in identifying and resolving problems in a constructive, collaborative manner. * contribute to a positive, respectful and productive work environment in a manner that fosters and promotes the importance and value of a diverse, discrimination and harassment-free workplace. Respect diversity of opinions, ideas and cultural differences. Knowledge,_Skills,_And_Abilities General knowledge of the principles and practices of public and business administration. General knowledge of the methods and techniques of organizational research and analysis. Basic knowledge of the operating practices and procedures of a large or diverse organization. Skill in communicating orally and in writing with a variety of people; answering questions; and explaining information, regulations, and decisions. Skill in preparing written reports. Skill in presenting reports and recommendations. Skill in applying general rules, policies, and procedures to specific work situations. Ability to learn agency programs, controlling rules, regulations, and policies. Ability to learn the agency mission and goals. THIS IS A LIMITED DURATION 17 MONTH POSITION PLEASE SUBMIT A RESUME AND AT LEAST THREE REFERENCES WITH EMAILS FOR CONTACT IF YOU DO NOT SUBMIT YOUR RESUME AND REFERENCES YOUR APPLICATION WILL NOT MOVE FORWARD APPLICATION DEADLINE IS 11:59 PM ON 09/30/2020 Show moreShow less

Keywords: State of Oregon, Salem , Limited Duration Executive Assistant, Other , Salem, Oregon

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