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Associate Director of Enrollment Systems

Company: Willamette University
Location: Salem
Posted on: May 17, 2019

Job Description:

Associate Director of Enrollment Systems Posting Number: R0002090 Location: Salem Campus Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet. Instructions for Applicants: Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments listed at the bottom of the page must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application. Position Summary: The Associate Director of Enrollment Systems provides leadership, technology administration, and project management for Slate, the CRM for all recruitment efforts, and Othot, a predictive analytics tool for enrollment, as well as third party data sources such as Common App, College Board, ACT, Inc. and other vendors. The Associate Director is dedicated to optimizing enrollment strategy and tactics through analysis of quantitative and qualitative data and evidence-based decision making. The Associate Director works collaboratively with external offices ensuring accurate and efficient data transfer to other information systems on campus including ARMS (athletics) and Colleague (University-wide SIS). The Associate Director is responsible for ensuring integrity and quality of data, as well as providing technical direction and training for, and support of, the staff in their division. The Associate Director will regularly work with other key departments like Athletics, Financial Aid, Information Technology Services, and University Marketing and Communications to ensure accurate and secure data exchange. Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions JOB DUTIES: Assists with the development and drives execution of a strategic plan for successful implementation, development, and use of Slate and Othot. Provides leadership, training, and documentation as well as oversees execution of decision release process, as well as all other admission funnel portal functionality. Interacts with department staff on recruitment related problems, and troubleshoots hardware and software issues for all staff. Ability to problem-solve and deliver solutions that are strategic, analytical, and creative. Develops and generates daily/weekly recruitment reports allowing for full life-cycle analysis of admissions process to aid in data-driven decision-making. Oversees the management and maintenance of all electronic records within Slate. Creates and executes data audits to ensure data integrity. Works with WITS to ensure accuracy of data flow from Slate to Othot, Slate to ARMS, and Slate to Colleague. Manages vendor partnership data requests - ensuring accurate and secure data mapping and data exchange. Trains and supports users on the effective use of various admission technologies. Executes day to day uploads of data sets received from vendors and ensures accuracy and efficiency. Maintains existing and creates new user and process documentation and best practices. Researches and coordinates the application of new and emerging technologies for possible use. Performs other duties and assists with other projects as assigned. MINIMUM QUALIFICATIONS: Bachelor's degree required. A minimum of five years of experience working in IT, admissions operations or related field. Experience with data management, SQL, query and report building. Skill in writing queries, report writing, and synthesizing data Ability to handle all activities and highly confidential information with patience, discretion, tact and a keen eye for detail while working with people from a wide variety of backgrounds. Ability to prioritize, organize and work independently, or as part of a project team, to complete multiple tasks. Ability to identify potential process and workflow improvements. Ability to derive insight from large amounts of data from diverse sources. Ability to quickly learn new applications and equipment. Ability to train staff on best practices of data analysis in admissions systems (i.e., training on query and report building). Must have a strong appreciation for diversity and enthusiasm for working with diverse populations. Demonstrated knowledge and understanding of diversity and inclusion best practices. PREFERRED QUALIFICATIONS: Advanced experience and knowledge of SLATE (or other CRM's, SIS's) Experience with XSLT, XML, Liquid Markup, MS Excel, MS Access, SQL. Working knowledge of data management best practices; possessing an understanding of digital strategy and current CRM trends. All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position. You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume: Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis Current Resume Incomplete applications will not be considered. Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Associate-Director-of-Enrollment-Systems_R0002090 Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds. Copyright --2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-366deab3a339ce4a982530c0ff733489

Keywords: Willamette University, Salem , Associate Director of Enrollment Systems, Executive , Salem, Oregon

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