Executive Assistant - Environmental Engineering, Hydraulic Engineering & Geotechnical Engineering...
Company: Oregon Department of Transportation
Posted on: June 22, 2022
Initial Posting Date:
Department of TransportationSalary Range:
$2,922 - $4,331Position Type:
Executive Assistant - Environmental Engineering, Hydraulic
Engineering & Geotechnical Engineering SectionsJob Description:
Executive Support Specialist 1 - Executive Assistant -
Environmental Engineering, Hydraulic Engineering & Geotechnical
Oregon Department of Transportation
Delivery & Operations Division - Statewide Project Delivery
Business Operations Section
Apply today to be an executive assistant for the Environmental and
Hydraulic Engineering (EHS) and Geotechnical Engineering and
Engineering Geology (GEEGS) Sections! This position provides
executive and administrative support to managers by coordinating
schedules, tracking tasks, and serving as a liaison with internal
and external stakeholders. You'll work independently and as a team
to meet deadlines and goals for the Business Operations
We encourage people from all backgrounds to apply for our positions
and hope you will join us on our path to diversity, equity, and
inclusion. We are an agency that embraces social equity through our
values, strategic planning, and actions. Leaning into our equity
priorities means we continually examine what we do, the impact we
have, and our progress toward weaving social equity into who we
are. To learn more about our social equity commitments, visit our
Social Equity website.
If you are a current State of Oregon employee, you must apply
through youremployee Workday profile.
A day in the life:
Schedule and maintain manager's calendars, advise them of
engagements and make appropriate arrangements for meetings.
Monitor and track assignments including setting up meetings,
preparing reports, tracking action items and deadlines.
Review emails and messages and inform managers of issues that
require prompt attention.
Provide comprehensive HR support including: recruitment and
onboarding coordination, HR document preparation, signature routing
Prepare and edit a variety of documents and correspondences.
Prepare travel requests, arrange travel and lodging, and reconcile
Serve as a back-up to other administrative staff.
Hybrid office/remote work opportunities available - work is
performed in a typical office environment with lifting up to 30
pounds and occasional statewide travel.
Occasional overtime may be necessary to meet critical
To request a copy of the position description, which includes all
duties and working conditions, please
What's in it for you:
Work/life balance, 11 paid holidays a year, flexible work
schedules, competitive benefits packages and so much more. Click
here to learn about working at the Oregon Department of
Live, work and play in Salem, Oregon!
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email notifications through GovDelivery!
What we need:
Three (3) years of clerical/secretarial experience which included:
one (1) year at a full performance level performing typing, word
processing, or other generating of documents; and lead work
responsibility or coordination of office procedures.
Courses or training in office occupations or office technology may
be substituted for up to one year of the clerical/secretarial
experience. No substitution will be made for the one year at the
full performance level.
What we'd like to see:
If you have these qualities, let us know! It's how we will choose
whom to move forward!
Note: You do not need to have all of these qualities to be eligible
for this position.
Experience researching and using data and resources to make
decisions and solve problems.
Experience planning and completing work assignments to accomplish
Experience contributing to a positive, respectful and productive
work environment and working collaboratively and respectfully with
Experience in prioritizing, reviewing, and providing error free
work in tight timelines.
Critical thinking skills to problem solve customer inquiries while
following confidential protocols.
How to apply:
Before applying,click hereto visit our applicant information
website to learn more about our process.
Complete the following required steps:
Fill out the application. We will not accept a position description
or attached resume in place of a completed application.
Attach a cover letter. Your cover letter should clearly demonstrate
how your experience and training relates to the qualities that you
have under the "what we'd like to see" section above.
Your cover letter must be limited to no more than two (2)
Please address your cover letter to Leah Harrington, Business
Generic cover letters and/or cover letters that do not address the
qualities that you have under the "what we'd like to see" section
may receive lower scores than those that addressed the desired
If you are an external applicant, you must upload your cover letter
in the 'Resume/CV' section of the application.
Complete questionnaire. Answer the checkbox-style questions before
submitting your application.
After you submit your application, please respond to the public
records request authorization and gender identity questionnaire.
This screen will come after you submit and will complete the
process. If you are an employee, the tasks will come to your
If you are a veteran, you may receive preference. Click here for
more information about veterans' preference. The task to claim
preference will come after the public records request and gender
identity questionnaire tasks. Click here for a guide on how to
upload your documents. For privacy reasons, please do not attach
your DD214/DD215/civil service preference letter to your
application or combine it with any other required document
For questions, call 971-273-8687 or email
The fine print:
We may also use other factors to help us decide who will move
forward, such as transferable skills, experience, education, and
alignment with ODOT values.
We do not offer visa sponsorship. If you are hired, you will be
required to fill out the US Department of Homeland Security's I-9
form confirming you are able to work in the US.
Don't attach extra documents. We will only look at documents that
we ask for.
We may use this recruitment to fill multiple or future
We will conduct name-based criminal background checks on final
candidates, including current ODOT employees. All applicants may be
subject to additional pre-employment check(s) such as driver
license, LEDS (Law Enforcement Data System), and/or education
verification as required for the position.
You will be represented by the Service Employees International
Human Resources/Recruitment, MS12
355 Capitol St NE
Salem OR 97301-3871
ODOT is an Equal Employment Opportunity and Affirmative Action
Employer. We do not discriminate on the basis of race, religion,
color, sex, age, national origin, disability, sexual orientation or
any other class protected by state or federal laws in admission or
access to our programs, services, activities, hiring, and
employment practices. Applicants with a disability may request a
reasonable accommodation during the application process. For
questions, concerns, or complaints regarding EEO/AA/ADA, contact
1-877-336-6368 (1-877-EEO-ODOT). This information can be made
available in an alternative format by contacting ODOT Recruitment
at 503-986-3700. Oregon Relay Service can be reached by calling
Keywords: Oregon Department of Transportation, Salem , Executive Assistant - Environmental Engineering, Hydraulic Engineering & Geotechnical Engineering..., Engineering , Salem, Oregon
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