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Executive Assistant - Environmental Engineering, Hydraulic Engineering & Geotechnical Engineering...

Company: Oregon Department of Transportation
Location: Salem
Posted on: June 22, 2022

Job Description:

Initial Posting Date:

06/08/2022Application Deadline:


Department of TransportationSalary Range:

$2,922 - $4,331Position Type:

EmployeePosition Title:

Executive Assistant - Environmental Engineering, Hydraulic Engineering & Geotechnical Engineering SectionsJob Description:

Executive Support Specialist 1 - Executive Assistant - Environmental Engineering, Hydraulic Engineering & Geotechnical Engineering Sections
Oregon Department of Transportation
Delivery & Operations Division - Statewide Project Delivery Branch
Business Operations Section

The role:

Apply today to be an executive assistant for the Environmental and Hydraulic Engineering (EHS) and Geotechnical Engineering and Engineering Geology (GEEGS) Sections! This position provides executive and administrative support to managers by coordinating schedules, tracking tasks, and serving as a liaison with internal and external stakeholders. You'll work independently and as a team to meet deadlines and goals for the Business Operations Section.

We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. To learn more about our social equity commitments, visit our Social Equity website.

If you are a current State of Oregon employee, you must apply through youremployee Workday profile.

A day in the life:

Schedule and maintain manager's calendars, advise them of engagements and make appropriate arrangements for meetings.

Monitor and track assignments including setting up meetings, preparing reports, tracking action items and deadlines.

Review emails and messages and inform managers of issues that require prompt attention.

Provide comprehensive HR support including: recruitment and onboarding coordination, HR document preparation, signature routing and filing.

Prepare and edit a variety of documents and correspondences.

Prepare travel requests, arrange travel and lodging, and reconcile expense claims.

Serve as a back-up to other administrative staff.

Hybrid office/remote work opportunities available - work is performed in a typical office environment with lifting up to 30 pounds and occasional statewide travel.

Occasional overtime may be necessary to meet critical deadlines.

To request a copy of the position description, which includes all duties and working conditions, please

What's in it for you:

Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Click here to learn about working at the Oregon Department of Transportation.

Live, work and play in Salem, Oregon!

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What we need:

Three (3) years of clerical/secretarial experience which included: one (1) year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.

Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.

What we'd like to see:

If you have these qualities, let us know! It's how we will choose whom to move forward!

Note: You do not need to have all of these qualities to be eligible for this position.

Experience researching and using data and resources to make decisions and solve problems.

Experience planning and completing work assignments to accomplish team goals.

Experience contributing to a positive, respectful and productive work environment and working collaboratively and respectfully with coworkers.

Experience in prioritizing, reviewing, and providing error free work in tight timelines.

Critical thinking skills to problem solve customer inquiries while following confidential protocols.

How to apply:

Before applying,click hereto visit our applicant information website to learn more about our process.

Complete the following required steps:

Fill out the application. We will not accept a position description or attached resume in place of a completed application.

Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the "what we'd like to see" section above.

Your cover letter must be limited to no more than two (2) pages.

Please address your cover letter to Leah Harrington, Business Operations Manager.

Generic cover letters and/or cover letters that do not address the qualities that you have under the "what we'd like to see" section may receive lower scores than those that addressed the desired qualities.

If you are an external applicant, you must upload your cover letter in the 'Resume/CV' section of the application.

Complete questionnaire. Answer the checkbox-style questions before submitting your application.

After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.

If you are a veteran, you may receive preference. Click here for more information about veterans' preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.

Need help?

For questions, call 971-273-8687 or email

The fine print:

We may also use other factors to help us decide who will move forward, such as transferable skills, experience, education, and alignment with ODOT values.

We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US.

Don't attach extra documents. We will only look at documents that we ask for.

We may use this recruitment to fill multiple or future vacancies.

We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

You will be represented by the Service Employees International Union (SEIU).

Human Resources/Recruitment, MS12

355 Capitol St NE

Salem OR 97301-3871

Fax 503-986-3895

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.


Keywords: Oregon Department of Transportation, Salem , Executive Assistant - Environmental Engineering, Hydraulic Engineering & Geotechnical Engineering..., Engineering , Salem, Oregon

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