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O&M Administrative Assistant

Company: Ecoplexus
Location: Salem
Posted on: May 12, 2022

Job Description:

O&M Administrative Assistant
Durham, NC or Virtual [Pt. time]
At Ecoplexus (, we are seeking individuals who have a passion to be part of the renewable energy industry and the change it is bringing, are self starters, creative thinkers, possess the drive to achieve, and have the capacity to assume increasing responsibility in a dynamic growth environment. We are looking for talented self-starters with imagination, creativity and vision. We are a rapidly-growing developer of large solar, wind and energy storage projects serving corporate and utility energy purchasers. We design, build, finance, own and operate projects across the US, Mexico and Asia. Headquartered in San Francisco, Ecoplexus has grown at an annual rate of over 50% per year since its founding in 2009.
In this role you will serve as a central point of contact for maintenance activities at the Company's operating solar facilities and the coordinator of the documents associated with those plants. You will work with staff in a number of functions within the Company, making sure that documents and files used for various projects are properly organized and stored within the Company's cloud storage system.

Process Management

  • Track contract execution, change orders and invoices with consultants and subcontractors
    • Prepare Monthly O&M Reports
    • Prepare Quarterly O&M Reports
    • Schedule and support cross functional milestone meetings
    • Maybe have time accountability with maintenance services Document Control and Support
      • Create and maintain filing structure for project files
      • Follow up with various functions to make sure that files are labeled and stored properly.
      • Coordinate the handover of files and documents from EPC to O&M
      • Assist Maintenance Managers with updating the O&M dashboard and Service Request Tracker
      • Other tasks as may be assigned by Ecoplexus Management Required Qualifications
        Minimum 2 year Associate's degree or equivalent experience
        Excellent written and verbal communication skills
        Exceptional organizational skills; proven ability to work on multiple projects
        Strong knowledge of MS Office Suite and Google suite.
        Preferred Qualifications
        4 year college degree
        Formal Project or Process Management Training
        Knowledge of solar energy technology and or specifically Solar O&M Operations
        Familiarity with contracting and contract language
        The ideal candidate interacts well with people, has an exceptional eye for detail and a strong organizational acumen. Candidates will be comfortable working in a fast-paced, dynamic environment interacting regularly with the Company's senior management and clients. With exposure to most of the functions within the Company there are plenty of opportunities for upward mobility and growth experiences.
        Ecoplexus offers a competitive salary, possible bonus structures, potential for employee stock options in a growing company, a benefits program and flexible working conditions.
        We look forward to hearing from you!
        Ecoplexus is an equal opportunity and affirmative action employer.
        No third party solicitations will be accepted for this or any other Ecoplexus position.

Keywords: Ecoplexus, Salem , O&M Administrative Assistant, Administration, Clerical , Salem, Oregon

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