Chief Administrative Officer

Company: The Hiatt Group
Location: Salem
Posted on: May 10, 2022

Job Description:

Chief Administrative Officer/Support Services Division Administrator
Location: Salem, OR

Our client, the State of Oregon, is seeking an experienced Chief Administrative Officer/Support Services Administrator to oversee the Support Services Division and its management team. This role reports to the ODOT Director and serves all divisions, branches and teams within the organization.

Responsibilities
Set vision and provide leadership to 300+ employee strong Support Services Division, which includes human resources, information systems, data, procurement, facilities and employee safety teams
Assist in determining priorities by evaluating needs of stakeholders and assessing availability of resources in order to effectively implement policies and programs
Direct administration of programs by evaluating services provided through review of reports, conferences with reporting staff, and exploring best alternatives while ensuring compliance with established policies
Plan, direct, and manage activities of Support Services Division to partner with all business lines to enable success of all teams
Lead in developing goals and providing direction to subordinate managers to implement programs within respective divisions
Determine division policy by analyzing pertinent information; assess necessary resources and impact of proposed policy on provision of services to clients or general public
Achieve administratively efficient and fiscally sound division that supports operating activities and objectives of all business lines
Develop and maintain strategic plans, which include service level objectives, division and branch direction, customer needs, staffing and financial resource needs, and recommended priorities
Review, modify, and approve major program and operating plans and budgets to ensure they are consistent with branch, department, and legislative objectives
Manage and coordinate complex issues that cross branch boundaries and maintain statewide consistency and standards for all functions
Direct development and oversee biennial operating budget
Review and modify division operating performance and report to department director concerning division operating results
Represent Director and Assistant Directors in administrative matters with external and internal stakeholders while providing counsel and guidance on all administrative and financial matters

Qualifications
Six years of management experience in public or private organization, which included responsibility for each of following:
Development of program rules and policies
Development of long- and short-range goals and plans
Program evaluation
Budget preparation

Keywords: The Hiatt Group, Salem , Chief Administrative Officer, Administration, Clerical , Salem, Oregon