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Administrative Support Specialist

Company: State of Oregon
Location: Salem
Posted on: November 22, 2021

Job Description:

Initial Posting Date:11/09/2021Application Deadline:11/23/2021Agency:Parks and Recreation DepartmentSalary Range:$3,211 - $4,871Position Type:EmployeePosition Title:Administrative Support SpecialistJob Description:Are you great at providing administrative support on multiple levels throughout an organization? Do you have a passion for public service and the outdoors?Come join our administrative team as an Administrative Support Specialist at the Oregon Parks and Recreation Department in Salem, Oregon, and support one of Oregon's greatest resources - our state parks!This position falls under the classification Administrative Specialist 2.Our MissionOPRD's mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.Our Operating PrinciplesOregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.What you will do:As an Administrative Support Specialist, you will be part of the Agency Support Team. You will support staff, projects, programs, and must possess a diverse knowledge base of administrative duties. You will assist in meeting the overall operational needs of the agency as required.In this role, you will regularly travel between the Salem Headquarters and Willamette Mission State Park.Minimum Qualifications:(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.OR(b) An equivalent combination of training and experience.NOTE: One (1) year of post-secondary education may be substituted for up to one year of the experience.The State of Oregon is requiring all executive branch employees to complete their COVID-19 vaccination series by October 18, 2021 unless the employee receives a medical or religious exception. New employees must submit vaccination documentation or be approved for an exception by October 18, 2021. For more information, visit our policy listed here.What we are looking for (Desired Attributes):* Skill in communicating effectively both verbally and in writing with proper grammar and punctuation.

* Experience prioritizing and adjusting tasks to meet changing requirements and workload demands.

* Skill in applying and interpreting laws, rules, regulations, policies, and procedures.

* Skill in creating unit processes and procedures.

* Skill in operating typical office equipment such as calculator, photocopier, scanner, fax (specific equipment skills will be based on individual position requirements).

* Ability to maintain confidentiality of agency records.

* Experience with Microsoft Office programs (Word, Excel, and Outlook), entering data, and maintaining databases.

* Experience in composing correspondence such as letters, memos, manuals, reports, and presentations.

* Skill in creating, and facilitating virtual meetings.

* Experience in data collection and analysis.

* Experience coding and processing financial documents.

* Experience processing all aspects of travel and subsequent forms.

* Experience supporting executive level management.

* Experience in promoting a culturally competent and diverse work environment.

What's in it for you:This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you'll receive a fantastic benefits packaging including:* Comprehensive medical, dental and vision plans for the employee and qualified family members* Paid sick leave, vacation, personal leave and 10 paid holidays per year* Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).How to Apply:* Ensure that your application materials clearly demonstrate how your experience and education meet the desired attributes, duties, and qualifications listed above for the position. Candidates whose training and/or experience most closely meet the needs and desired attributes of the position, may be invited for an interview.* External Applicants: Click on the "Apply" link and submit your application. View this video for help.* Internal Applicants (Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.After You Apply:* Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions. These can be found under the "My Applications" section.* Make sure to complete these tasks or actions before the job announcement closes. Be sure to check both your email and Workday account for updates regarding this recruitment.* Eligible veterans will be given veterans' preference. If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section - this is where you will be asked to upload your qualifying preference documentation after you apply.Additional Information:* Duty station will be split between Headquarters (60%) and Willamette Mission State Park (40%). Willamette Mission State Park is approximately 11 miles northwest of Salem. In the current environment, you will likely spend one day a week at Headquarters, one day a week at Willamette Mission and work remote for the rest of the week.* This is a full-time, Limited Duration position.* This position is classified and represented by SEIU.* This position will require travel to other parks, headquarters or other agencies for training and meetings. Overnight travel may be required to support regional events.* Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.* You may be asked to complete a skills assessment or submit a writing sample as part of the application screening process.* Oregon Parks & Recreation Department does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the US Department of Justice Form I-9, confirming authorization to work in the United States. Oregon Parks and Recreation Department uses E-Verify to confirm that applicants are authorized to work in the United States.Special Requirements:* To be hired, you must have a criminal records and driving records check that meets OPRD Criteria at the time of hire, and throughout employment.* You must have a valid driver's license at the time of hire and throughout employmentQuestions/Need Help?Email: Follow Oregon Parks & Recreation Department onFacebookInstagramOregon Parks and Recreation Department is an equal opportunity, affirmative action employer, committed to diversity and pay equity.

Keywords: State of Oregon, Salem , Administrative Support Specialist, Administration, Clerical , Salem, Oregon

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