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Accounting & Administrative Assistant

Company: Highland Laboratories
Location: Salem
Posted on: May 21, 2023

Job Description:

Description:Position Summary:Our company is seeking an experienced individual to join our team as an Accounting and Human Resources Specialist. The ideal candidate will have a bachelor's degree in human resources, Business Administration, Accounting, or a related field, along with experience in bookkeeping practices and procedures.The successful candidate will be responsible for reviewing accounts payable invoices, processing routine payments, and responding to vendor inquiries. Additionally, the individual will be responsible for processing payroll, generating payroll reports, and preparing monthly inventory control reports.The Accounting and Human Resources Specialist will also be responsible for accounts receivable functions, including preparing and submitting invoices, maintaining customer files, and reconciling accounts with the Collections Manager.Administrative duties include answering and transferring phone calls, greeting visitors, and maintaining filing systems. The successful candidate will also be responsible for reviewing, tracking, and documenting compliance with mandatory and non-mandatory training, continuing education, and work assessments.Human resources duties include recruiting and hiring qualified job applicants, administering and executing human resource programs, and maintaining compliance with employment laws and regulations. The individual will also attend and participate in disciplinary meetings, terminations, and investigations.The successful candidate will possess excellent communication, interpersonal, and customer service skills. Proficiency in Microsoft Office Suite and accounting software programs, along with the ability to operate office equipment, is required. The ideal candidate will also possess strong organizational, analytical, and problem-solving skills, and the ability to work independently in a fast-paced environment.If you are a detail-oriented individual with a passion for accounting and human resources, we encourage you to apply for this exciting opportunity.Requirements:Supervisory Responsibilities: None.Accounting Duties/Responsibilities: Reviews accounts payable invoices, assigns vendor numbers and similar identifying data, and confirms correct accounting codes were used. Enters vendor information into accounting software system; verifies that invoice information is entered correctly. Issues payments to vendors as approved. Processes routine monthly payments as approved. Answers vendor questions by researching accounts. Processes payroll and performs all associated tasks. Generates monthly payroll reports for management. Prepares monthly inventory control reports. Performs other duties as assigned. Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable. Creates invoices according to company practices; submits invoices to customers. Maintains and updates customer files, including name or address changes, mergers, or mailing attentions. Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment. Creates reports regarding the current status of customer accounts as requested. Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff. Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis. Assists in generating monthly billing statements based on the general ledger. Assists Accounting Manager in reconciling revenue accounts each month. Copies, files, and retrieves materials for accounts receivable as needed. Relays changes of information to appropriate employees.Administrative Duties/Responsibilities: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions.Human Resources Duties/Responsibilities: Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications. Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. Implements new hire orientation and employee recognition programs. Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. Attends and participates in employee disciplinary meetings, terminations, and investigations. Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance. Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. Performs other duties as assigned.Required Skills/Abilities: Basic understanding of bookkeeping practices and procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software as well as other accounting software programs. Ability to operate related office equipment, such as computers, 10-key calculator, and copier. Ability to work independently and in a fast-paced environment. Ability to anticipate work needs and interact professionally with customers. Excellent organizational skills and attention to detail Strong analytical and problem-solving skills. Ability to prioritize tasks and to delegate them when appropriate. Ability to act with integrity, professionalism, and confidentiality.Education and Experience:Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field required.

Keywords: Highland Laboratories, Salem , Accounting & Administrative Assistant, Accounting, Auditing , Salem, Oregon

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