Accounting Assistant

Company: Express Employment Pros/Stoller Group - Salem
Location: Salem
Posted on: June 20, 2022

Job Description:

Express Employment Professionals is looking to hire an Accounting Assistant. This position reports to the Chief Financial Officer (CFO). - Provides clerical and administrative support for the accounting department. - Responsible for processing, reconciling, and researching and resolving any discrepancies relating to accounts payable and receivable transactions. - Maintains tenant financial records in property management software. - Maintains all notes payable and receivable records. - Monitors all bank account activity.Pay: $20 per hour DOESchedule: Fulltime- M-F, 8:00 am - 5:00 pmDuration: - Long-term opportunityAdministrative - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Coordinate record retention activities and maintain log of stored records.Maintain personal property tax records, prepare, and file annual tax return.Accounts Payable - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Set up new vendors, responsible for obtaining necessary insurance certificates and W-9.Review and code all invoices; distribute to managers for approval; resolve any discrepancies with vendors.Input invoices for payment, process check runs weekly, send positive pay information to banks, and distribute checks to vendors to ensure accounts payable transactions are processed accurately and timely.Monitor positive pay daily and resolve any problems by bank deadline.Prepare weekly cash flow and cash needs reports for CFO, monitor bank accounts to ensure that funds are available for mortgage and vendor payments and that bank balances tie to property management software balances.Review general ledger each month to ensure that accounts payable transactions are accurate and complete.Prepare monthly reconciliation reports for CFO to review.Monitor insurance certificates for vendors to ensure certificates are current and meet SILLC requirements; maintain vendor insurance records in property management software.Prepare monthly check log report; electronically archive monthly check registers for all accounts.Maintain construction in process records and invoice copies.Prepare journal entries for monthly notes payable transactions; maintain electronic and hard copy files for all notes payable; prepare quarterly debt schedules.Maintain and reconcile petty cash records.Prepare, distribute and electronically file 1099's for required vendors.Accounts Receivable - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Review lease summary information prepared by Operations for accuracy and completeness; set up financial information for new tenants in property management software; update recurring tenant charges as needed.Enter monthly manual tenant charges in property management software, prepare and review monthly tenant statements prior to distribution by Operations.Prepare monthly tenant manual invoices.Process daily First Republic remote deposits, hand carry other bank deposits and accurately record all receipts in property management software.Accurately record all tenant and miscellaneous receipts, prepare monthly delinquent rent report, obtain Operations approval for any late fees and process late fee charges.Prepare journal entries for monthly notes receivable transactions; maintain electronic and hard copy files for all note's receivable; prepare and distribute annual statements showing interest and principal paid.Review monthly vacancies and concessions and confirm that information is accurately recorded in property management software.Review any tenant refunds and coordinate with Operations to ensure timely and accurate processing.Track any miscellaneous charges, prepare monthly statements, and monitor that timely payments are received and recorded.Assist Operations with any tenant CAM or property tax reconciliations, review reconciliations for accuracy and completeness.Review annual property tax statements, prepare tenant invoices for CFO review, distribute invoices in a timely manner and monitor that payments are received timely.Review annual property insurance allocation prepared by CFO, prepare, and distribute tenant invoices and monitor that payments are received timely.SkillsMS Excel - hands on experience with use of formulas and formattingAccuracy and attention to detailStrong written communication skillsStrong organizational skillsAbility to prioritize tasksSelf-motivatedAbility to work independentlyIf you have any questions about this position or would like to speak directly to a recruiter, contact us at (503) 399-1200.

Keywords: Express Employment Pros/Stoller Group - Salem, Salem , Accounting Assistant, Accounting, Auditing , Salem, Oregon