Accounting Assistant
Company: Express Employment Pros/Stoller Group - Salem
Location: Salem
Posted on: June 20, 2022
|
|
Job Description:
Express Employment Professionals is looking to hire an
Accounting Assistant. This position reports to the Chief Financial
Officer (CFO). - Provides clerical and administrative support for
the accounting department. - Responsible for processing,
reconciling, and researching and resolving any discrepancies
relating to accounts payable and receivable transactions. -
Maintains tenant financial records in property management software.
- Maintains all notes payable and receivable records. - Monitors
all bank account activity.Pay: $20 per hour DOESchedule: Fulltime-
M-F, 8:00 am - 5:00 pmDuration: - Long-term
opportunityAdministrative - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - Coordinate
record retention activities and maintain log of stored
records.Maintain personal property tax records, prepare, and file
annual tax return.Accounts Payable - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - Set up new
vendors, responsible for obtaining necessary insurance certificates
and W-9.Review and code all invoices; distribute to managers for
approval; resolve any discrepancies with vendors.Input invoices for
payment, process check runs weekly, send positive pay information
to banks, and distribute checks to vendors to ensure accounts
payable transactions are processed accurately and timely.Monitor
positive pay daily and resolve any problems by bank
deadline.Prepare weekly cash flow and cash needs reports for CFO,
monitor bank accounts to ensure that funds are available for
mortgage and vendor payments and that bank balances tie to property
management software balances.Review general ledger each month to
ensure that accounts payable transactions are accurate and
complete.Prepare monthly reconciliation reports for CFO to
review.Monitor insurance certificates for vendors to ensure
certificates are current and meet SILLC requirements; maintain
vendor insurance records in property management software.Prepare
monthly check log report; electronically archive monthly check
registers for all accounts.Maintain construction in process records
and invoice copies.Prepare journal entries for monthly notes
payable transactions; maintain electronic and hard copy files for
all notes payable; prepare quarterly debt schedules.Maintain and
reconcile petty cash records.Prepare, distribute and electronically
file 1099's for required vendors.Accounts Receivable - - - - - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Review
lease summary information prepared by Operations for accuracy and
completeness; set up financial information for new tenants in
property management software; update recurring tenant charges as
needed.Enter monthly manual tenant charges in property management
software, prepare and review monthly tenant statements prior to
distribution by Operations.Prepare monthly tenant manual
invoices.Process daily First Republic remote deposits, hand carry
other bank deposits and accurately record all receipts in property
management software.Accurately record all tenant and miscellaneous
receipts, prepare monthly delinquent rent report, obtain Operations
approval for any late fees and process late fee charges.Prepare
journal entries for monthly notes receivable transactions; maintain
electronic and hard copy files for all note's receivable; prepare
and distribute annual statements showing interest and principal
paid.Review monthly vacancies and concessions and confirm that
information is accurately recorded in property management
software.Review any tenant refunds and coordinate with Operations
to ensure timely and accurate processing.Track any miscellaneous
charges, prepare monthly statements, and monitor that timely
payments are received and recorded.Assist Operations with any
tenant CAM or property tax reconciliations, review reconciliations
for accuracy and completeness.Review annual property tax
statements, prepare tenant invoices for CFO review, distribute
invoices in a timely manner and monitor that payments are received
timely.Review annual property insurance allocation prepared by CFO,
prepare, and distribute tenant invoices and monitor that payments
are received timely.SkillsMS Excel - hands on experience with use
of formulas and formattingAccuracy and attention to detailStrong
written communication skillsStrong organizational skillsAbility to
prioritize tasksSelf-motivatedAbility to work independentlyIf you
have any questions about this position or would like to speak
directly to a recruiter, contact us at (503) 399-1200.
Keywords: Express Employment Pros/Stoller Group - Salem, Salem , Accounting Assistant, Accounting, Auditing , Salem, Oregon
Click
here to apply!
|