Accounting Technician 3 - Accounts Receivable (Hybrid Telework)

Company: State of Oregon
Location: Salem
Posted on: May 16, 2022

Job Description:

Initial Posting Date:
04/07/2022
Application Deadline:
04/25/2022
Agency:
Oregon Youth Authority
Salary Range:
$3,165 - $4,765
Position Type:
Employee
Position Title:
Accounting Technician 3 - Accounts Receivable (Hybrid Telework)
Job Description:
OREGON YOUTH AUTHORITY
Accounting Tech 3 - Accounts Receivable Accounting Technician (Hybrid Telework)
Salem - CENTRAL OFFICE
OYA welcomes you to bring your accounting skills to OYA!
Oregon Youth Authority (OYA) is seeking to fill the position of the Accounting Technician 3, as the accounts receivable technician, in the Financial Services Department. Your role will work with technical and professional staff to carry out various accounting functions for the agency. As the accounts receivable technician, you will be primarily responsible for processing accounts receivable timely and accurately, which include: processing deposits for all facilities and Central Office; establishing accounts receivable for youth payroll, agency contracts and overpayments. Other duties and responsibilities includes:

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• Track and maintain work crew customer agreements, review agreements for completeness, and request complete or missing agreements from program managers prior to invoicing.
  
• Create original invoices for each accounts receivable and maintain files of invoices and related activity by customer.
  
• Analyze account receivable aging reports for discrepancies, compare to receipts and customer files and resolve any errors.
  
• Resolve customer disputes by contacting the program manager.
  
• Establish payment agreements according to the Oregon Accounting Manual (OAM) and under the direction of the Accounting/Payroll Manager.
  
• Receive reports of payroll overpayments from payroll staff and prepare accounts receivable invoices and transactions.
  
• Tracks payments for youth payrolls, work crews, and miscellaneous funds received by Youths or on behalf of Youths into the Juvenile Justice Information System (JJIS).
  
• Verifies receipts for accuracy and applies receipts to accounts receivable in SFMA.
  
• Provides information to Accounts Payable staff or Trust Accountant to initiate transfers or warrants to move incorrectly deposited funds to the correct treasury funds and record the appropriate revenue or reduction of expense.
  
• Support year-end close and biennium close processes as needed.
  
• Review data compiled for quarterly target review reports to ensure account statuses are correct.
  
  Working Conditions
  Work is performed in an office environment, and may work with the following office equipment: computer, laser printer, phone, calculator, photocopy machine, fax machine. Evening or weekend work may be required to meet monthly or quarterly accounting and reporting deadlines. Occasional travel may be required including overnight.
  Additional Information:
  
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  • Telework: This position is eligible for full-time or part-time (flexible) telecommute. This position is based at our Central Office in Salem, Oregon and will be required to come in to the office on an as needed basis. Telework is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state's Work Reimagined website for more information.
    
    ABOUT OYA
    At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
    If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
    Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture bit.ly/work4OYA. For more information please visit www.oregon.gov/oya.
    What's in it for You?
    OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.
    Discover more about working in Oregon state government by clicking here.
    This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:
    
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    • $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.
      
    • Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.
      
    • Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.
      
    • Legal insurance enrollment is available to purchase within the first 90 days of new union membership.
      
    • Tuition reimbursement.
      
      For more information on SEIU, please click here.
      HOW TO QUALIFY:
      
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      • Three years of technical support accounting experience. Two years of the experience must include a) coding transactions and checking them for propriety, b) balancing, and c) resolving discrepancies in computer edits; OR
        
      • at least 90 quarter (60 semester) credit hours from an accredited college, university, or vocational-technical school that includes 12 quarter (9 semester) hours in accounting.
        
        Training or experience must include using a computer to enter, update, or retrieve information.
        To receive credit for required courses, submit a photocopy of transcripts.
        DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It's how we will choose whom to move forward!
        Note: You do not need to have all of these qualities to be eligible for this position.
        
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        • Ability to work independently as well as in a team.
          
        • Excellent communication skills (will be assessed at time of interview and in application materials)
          
        • Experience invoicing per contracted terms.
          
        • Collection experience.
          
        • Demonstrated skill in accuracy and resolving discrepancies.
          
        • Experience working with multiple accounting systems and subsystems.
          
        • Ability to prioritize, organize and complete work in a timely manner to include moving between several complex issues throughout the day.
          
          How to apply:
          
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          • If you are applying internally, update your employee Workday profile and submit your application. You can upload your resume and the system will parse your information into the Job History section of your profile.
            
          • If you are applying through the external job site, you can upload/drag and drop your resume. The system will parse your information into the application-make sure your work experience appears correctly in the application.
            
          • Complete questionnaire.
            
          • After you submit your application, be sure to respond to the public records request authorization. This screen will come after you submit and will complete the process. If you are an employee, the PRR task will come to your Workday inbox.
            
            Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
            We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law." The more diverse we are, the better our work will be.
            Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 503-373-7301. Oregon Relay Service can be reached by calling 7-1-1.
            Pre-employment Checks:
            In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
            In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
            All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.
            All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
            Visa Sponsorship:
            We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
            Have Questions?:
            For questions about the job announcement, email jennifer.piol-wenger@oya.oregon.gov

Keywords: State of Oregon, Salem , Accounting Technician 3 - Accounts Receivable (Hybrid Telework), Accounting, Auditing , Salem, Oregon